Deposits
You must submit a deposit in order to secure your reservation. Once you are notified that your reservation is confirmed, you will receive an invoice for a deposit. This deposit goes towards paying for the total cost of your program.
This deposit will be due within 10 business days of registration confirmation. Deposits may be paid via check or electronic transaction. If we do not receive your deposit within 10 business days, we will re-open your spot for registration.
Deposit Amounts:
Day programs: $20
Residential programs: $100
Hybrid programs: $120
If you must cancel your reservation, your deposit will be refunded only if we are able to fill your spot.
Please note that 10% of your deposit constitutes a non-refundable SOU processing fee. In the event that your deposit is to be refunded, SOU will retain 10% of the deposited amount.
We understand that some school districts are unable to make payments for fiscal year 2019 until after July 1. If this is your situation, please get in contact with us and we can extend your deposit due date.
Cancellation Policy
Contact Fall in the Field staff if inclement weather or environmental conditions are in the forecast and we will explore available options. Please DO NOT assume your reservation is canceled due to inclement weather. We encourage students and chaperones to dress appropriately for the weather. That means dressing for rain, wind, snow, or shine!
Schools will not be charged for trips that are cancelled by Fall in the Field staff. In these cases, your deposit will be refunded.
In the event of an unplanned cancellation, teachers will be refunded their payment only if we are able to fill the vacant spot.
If a group arrives for their program without the required paperwork, we will be unable to offer our program. In this event, the payment will not be refunded.